Paradise ISD 1:1 iPad Handbook Revised 8/6/14

Paradise ISD

iPad Handbook

 

1. iPAD SPECIFICATIONS

2. ISSUING OF iPADS 

3. TAKING CARE OF YOUR iPAD 

3.1 General Precautions 

3.2 Carrying iPads 

3.3 Screen Care 

4. USING YOUR iPAD AT SCHOOL 

4.1 iPads left at Home 

4.2 iPads Undergoing Repair 

4.3 Charging the iPad Battery

4.4 Screensavers & Backgrounds 

4.5 Sound

5. APPS ON iPADS 

5.1 Originally Installed Apps 

5.2 Software Updates 

6. INSPECTION

7. RE-IMAGING THE iPAD 

8. ACCEPTABLE USE

8.1 General Guidelines 

8.2 Privacy and Safety

8.3 Legal Propriety 

8.4 E-Mail & Chat Rooms 

8.5 Consequences

9. PROTECTING AND STORING YOUR iPAD 

9.1 iPad Identification

9.2 Password Protection 

9.3 Storing Your iPad 

9.4 iPads Left in Unsupervised Areas 

10. REPAIRING OR REPLACING YOUR iPAD

10.1 Apple Warranty and Insurance Deductibles 

10.2 School District Insurance Protection 

10.3 Claims 

10.4 Loss of Replaceable iPad Parts/Accessories 

11. iPAD TECHNICAL SUPPORT 

12. LIST OF REQUIRED AND POSSIBLE FEES 

Frequently Asked Questions 

In an effort to provide our students with the tools they need to prepare for the future, Paradise ISD has implemented a 1 to 1 iPad Program for students in grades 4 through 8. This handbook will serve as a resource for students and parents. In addition, forms are included that must be signed by the parent and student before an iPad will be issued.

 

1. iPAD SPECIFICATIONS

The device selected for use by Paradise ISD for students may vary from grade to grade based upon the date of purchase.

 

2. ISSUING OF iPADS

iPads will be distributed at the beginning of each school year. Check www.pisd.net for distribution schedule. Parents and students must sign and return the Parent-Student iPad Use Agreement, the Student Pledge, and pay the annual $35.00 non-refundable Annual Usage fee before the iPad will be issued to the student. If your child qualifies for the National School Lunch and Breakfast Program, parents and students will need to complete and sign the Proof of Financial Hardship Form. Please read carefully and make sure you understand all documents before signing them. iPads will be collected at the end of each school year for maintenance, cleaning, and software installation. Students will be reassigned the same iPads each year until iPads are replaced according to our iPad refresh schedule.

 

3. TAKING CARE OF YOUR iPAD

Students are responsible for the care of the iPad they have been issued by the school. iPads that are broken or fail to work properly must be taken to the campus iHelp Room. Never try to repair the iPad yourself or have someone outside the district work on it, as this could void our warranty and cause you to incur additional charges.

 

3.1 General Precautions

**Starts over each semester

 

3.2 Carrying iPads

The protective carrying cases provide the iPad with sufficient padding to protect them from normal treatment and provide a suitable means for carrying the device within the school. The following guidelines should be followed:

 

3.3 Screen Care

The iPad screens can be damaged if subjected to rough treatment. The screens are particularly sensitive to damage from excessive pressure on the screen. To avoid damage and costly copays, please adhere to the following rules:

 

4. USING YOUR iPAD AT SCHOOL

iPads are intended to be used at school each day. In addition to teacher expectations for iPad use, school messages, announcements, calendars, and schedules may be accessed using the iPad. Students are responsible for bringing their iPad to all classes, unless specifically advised not to do so by their teacher.

 

4.1 iPads left at Home

If students leave their iPad at home, they must immediately phone parents to bring it to school. Repeated violations of this policy will result in loss of take-home privileges.

 

4.2 iPads Undergoing Repair

Loaner iPads will be issued to students when they leave their iPads for repair at the iHelp room, if needed. If the repair is covered under warranty and requires no deductible payment, a loaner will be immediately issued. If repair is not covered under warranty and requires insurance payment, loaner will not be issued until the deductible for such repair is paid.

 

4.3 Charging the iPad Battery

iPads must be brought to school each day with at least a 50% charge. Students need to charge their iPads each evening. Repeated violations will result in loss of take-home privileges.

 

4.4 Screensavers & Backgrounds  

Inappropriate media may not be used as a screensaver or background on your iPad. Presence anywhere on the iPad of weapons, pornographic materials, inappropriate language, alcohol, drugs, R- rated, or gang-related symbols or pictures, will result in disciplinary actions.

 

4.5 Sound

Sound must be muted at all times at school unless permission is obtained from the teacher for

instructional purposes.

 

5. APPS ON iPADS

 

5.1 Originally Installed Apps

The apps originally installed by Paradise ISD must remain on the iPad in usable condition and easily accessible at all times. The iPad comes with Apple’s latest mobile operating system and with additional software. The school has loaded other applications needed for instruction. From time to time the school may add software applications for use in a particular course. The licenses for this software require that the software be uninstalled at the completion of the course. Periodic checks of iPads will be made to ensure that software that is no longer needed has been removed to avoid exceeding the number of licenses purchased by the district.

 

5.2 Software Updates

Updates of licensed software are available and necessary from time to time. When updates are needed, Paradise ISD staff will be responsible for updating devices.

 

6. INSPECTION

Students may be selected at random to provide their iPad for inspection to check for restricted images, settings, etc. Also, while logged in to the school’s network, technology staff and administration will have the ability to monitor student internet searches and browsing history. This will only be used to ensure that iPads are being used for educational reasons and that students are staying on task.

 

7. RE-IMAGING THE iPAD

Occasionally, it will be necessary to re-image an iPad. This may be required to repair a software or hardware issue, get rid of inappropriate content on a device, or override an unauthorized lock code. If re-imaging is required due to misuse by a student, a $15.00 re-imaging fee will be charged. Whenever an iPad is re-imaged, the technology staff will do their best to back-up the student’s files from the iPad to be transferred back after the re-imaging is complete. The school does not accept responsibility for the loss of any software or files due to a re-image.

 

8. ACCEPTABLE USE

 

8.1 General Guidelines

 

8.2 Privacy and Safety

 

8.3 Legal Propriety

Comply with trademark and copyright laws and all license agreements. If you are unsure, ask a teacher or parent. Plagiarism is a violation of the Paradise ISD Student Code of Conduct. Give credit to all sources used, whether quoted or summarized. This includes all forms of media on the Internet such as graphics, movies, music, and text. Use or possession of hacking software is strictly prohibited, and violators will be subject to severe disciplinary penalties. Violation of applicable state or federal law including the Texas Penal Code, Computer Crimes, will result in criminal prosecution and/or disciplinary action by the District.

 

8.4 E-Mail & Chat Rooms

Only Paradise ISD approved e-mail and chat rooms are allowed at school. If you choose to e-mail from your computer while at home:

 

8.5 Consequences

The student in whose name a system account and/or iPad is issued will be responsible at all times for its appropriate use. This means if someone else uses your iPad to break the rules, you are still responsible. Non-compliance with the policies of the iPad Handbook and Technology Acceptable Use Policy will result in disciplinary action as outlined in the Student Code of Conduct. Electronic mail, network usage, and all stored files shall not be considered confidential and may be monitored at any time by a designated District staff to ensure appropriate use. The District cooperates fully with local, state, and federal officials in any investigation concerning or relating to violations of computer crime laws. The Texas Open Records Act governs contents of e-mail and network communications. Proper authorities will be given access to their content.

 

9. PROTECTING AND STORING YOUR iPAD

 

9.1 iPad Identification  

iPads will be labeled in the manner specified by the school. Labels are not to be intentionally removed from the iPads. iPads can be identified in the following ways:

 

9.2 Password Protection

Students are expected to keep their passwords confidential. Remember that if someone is using your iPad and breaks the Acceptable Use Policy, you are still responsible for all inappropriate items found on your iPad. It is in your best interest to keep all your passwords secure.

 

9.3 Storing Your iPad

When students are not using their iPads, they should be stored in a locked room. Students should take the iPads home every night and charge them. iPads should never be left in a vehicle (locked or not) anywhere. They are attractive targets for thieves, and exposure to extreme temperatures can damage the device.

 

9.4 iPads Left in Unsupervised Areas

Under no circumstances should iPads be left in unsupervised areas. Unsupervised areas include, but are not limited to, the school grounds and campus, the cafeteria, computer lab, hallways, locker rooms, library, and unlocked classrooms. Any device left in these areas is in danger of being stolen. Unsupervised iPads will be confiscated by staff and taken to the Campus Principal or Technology Department. If an iPad is found unsupervised, there will be a $15.00 fee to reclaim your iPad. Disciplinary action may also be taken for leaving your iPad in an unsupervised location.

 

10. REPAIRING OR REPLACING YOUR iPAD

10.1 Apple Warranty and Insurance Deductibles

Warranty coverage is purchased by Paradise ISD as part of the purchase price of the equipment. Apple warrants the iPads from defects in materials and workmanship. This limited warranty covers normal use, mechanical breakdown or faulty construction and will provide replacement parts necessary to repair the iPad or iPad replacement. The Apple warranty does not warrant against damage caused by misuse, abuse, accidents, or computer viruses. If this happens, iPads must be sent off for repair through our insurance company’s service vendors. This will incur a $50.00 deductible the first time an iPad has to be sent off. If an iPad has to be sent off a 2nd time due to misuse, accidents, etc., again a $50.00 deductible will be required. Loaner iPads will only be provided after the deductible has been paid. For the 3rd incident, the student will be charged the entire cost of the repair/replacement and administrative decision will be made regarding the student’s further take-home privileges.

 

10.2 School District Insurance Protection

School District Protection is mandated to cover iPad replacement in the event of theft or accidental damage. The protection premium is $35.00 usage fee annually for each iPad.

 

10.3 Claims

All insurance claims must be reported to the Technology Department. Fraudulent reporting of theft or accidental damage by fire will be turned over to the police and insurance company for prosecution. A student making a false report will also be subject to disciplinary action as outlined in the Student Code of Conduct. The district will work with law enforcement agencies to alert pawnshops and police departments in the area to be aware of this district-owned equipment.

 

10.4 Loss of Replaceable iPad Parts/Accessories

If a student loses or destroys any of the following components, they will be charged full replacement costs for those items. Cost for replacement is the current retail price.

 

11. iPAD TECHNICAL SUPPORT

The Technology Department coordinates the repair work for iPads. Services provided include the following:

 

12. LIST OF REQUIRED AND POSSIBLE FEES

 

Frequently Asked Questions

 

Q: Why is Paradise ISD issuing iPads to students?

A: PISD feels obligated to provide a first rate education with appropriate tools. Our students will have unlimited, 24/7 opportunities to learn digitally, think creatively, and compete globally.

 

Q: What is the Annual Usage Fee?

A: Each school year there will be a $35 fee per student.

 

Q: What will the Usage Fee cover?

A: The funds collected from the usage fee and self-funded insurance dollars will be used as part of the iPad replacement and battery replacement program. They will also cover insurance to provide coverage of losses due to accidental damage, theft, fire, flood, natural disasters and vandalism.

 

Q: What if I am unable to afford the Annual User Fee?

A: Families with a financial hardship may complete a Proof of Financial Hardship Form to determine qualifications for reduced Usage Fee rates. By completing this form, students that qualify for the National School Lunch and Breakfast Program will be eligible for a reduced Usage Fee.

 

Q: Will the students be required to bring the iPad to class everyday?

A: Students are expected to bring the resources that are necessary for a successful learning experience to class every day. Teachers will continue to communicate specific expectations regarding which resources will be used in any given class period.

 

 

Q: Will my child be issued the same iPad next year?  

A: Yes. School officials will make every attempt to issue the student the same iPad each year. Students should be especially mindful of the care of their iPad since they may be using the same iPad for multiple years.

 

Q: How will Paradise ISD prevent access to inappropriate websites?

A: Paradise will protect the student from inappropriate websites with our filters while they are at school. Parents should be aware that the devices are not filtered outside of our district. Students are responsible for the content (searches and websites accessed) found on the iPad.

 

Q: Can students load apps/music on the iPad?

A: No, not at this time. This is a Paradise ISD iPad with specific list of apps. If any other software is installed, it impairs the use of the iPad. A charge may be applied to bring the iPad back to the Paradise ISD standard installation.

 

Q: What happens if the iPad is stolen?

A: A police report must be filed by the student or parent within 48 hours of the occurrence. If the iPad is stolen and the student reports the theft (by the next school day) and a police report is filed, then the student will not be charged. A copy of the police report must be brought to the campus principal.